WESTERN REGIONAL RALLY
CHAPTER MEETING MINUTES
March 23, 2019
Board Members: Jerry Scott, President; Debbie Darby, Vice President; Brianne Brissette, Treasurer; and Pat Adams, Secretary; Rich Hunter, South West Chapter President; Glenn Caldwell, NorCal-NorWest Chapter President; Bob Clapper, SoCal
Advisor: Scott Rose
Jerry Scott opened the meeting at 10:02 a.m. at the Cava Robles RV Resort in Paso Robles and welcomed everyone to the Western Regional Rally. Jerry Scott thanked those on the Rally Committee who planned this rally. And welcomed the other Chapter Presidents, Glenn Caldwell and Rich Hunter.
SECRETARY’S REPORT: Pat Adams read the meeting minutes from the February 23, 2019 meeting. Debbie Darby made a motion, seconded by Gary Adams to accept the meeting minutes as read. Minutes approved.
TREASURER’S REPORT: Brianne Brissette reported the current SoCal Chapter’s balance is $2991.72. Treasurer’s report approved.
Glenn Caldwell gave an overview of the meeting held to further discuss the merger of SoCal, NorCal-NorWest and the South West chapters. All chapter presidents are on board and have the blessing of Scott Rose, Legal Advisor to proceed with the presentation to the National Board in Conroe, Texas. Glenn spoke of the huge territory that this “Great Western Chapter” will cover. The goal will be to hold 4-5 rallies per year in all the parts of this territory in hopes that more participation will occur.
In Texas at the National Rally it will be presented to proceed with this merger with Bob Clapper as President of the new combined chapters. They will present to the Board the idea of 3 Vice Presidents to ensure that we do not lose any voting rights. Rich Hunter and John Carr have agreed to hold 2 out of the 3 VP positions, with one vacancy. Marilyn Wheeler will become the Treasurer and Pat Adams as Secretary.
The treasuries will be combined with NorCal having approximately $4000 and South West will bring $3000. It should be noted that South West members (many of whom are So Cal and NorCal members) have not yet voted.
New window placards will be designed and possibly new badges will be ordered. The dues will be once a year every July at approximately $25 (to be determined after discussion/approval by the Board). Details on how to credit those members who have paid for multiple year dues to the three Chapters will be further discussed. George Borecky asked about a multiple year discount should be offered, Pat Adams stated that the National dues are currently being adjusted for this multiple year discount idea.
Rich Hunter explained that we will need a Rally Chair to arrange rallies through out the year. The desire is to arrange rallies throughout the region considering the climate and the size of some of the RV resorts who can accommodate our motorhome sizes. Roy Nichols stated we should have a Rally Master to step up to the plate with a committee to arrange rallies.
The existing SoCal website will be modified to accommodate the new merger name, region, etc. Rich stated we need to think about what are dues are used and ideas how to make our organization stronger, this is all of our responsibility. George Johnson, website manager, stated that we could put the new brochure on our website, and we should have a link to the other Chapters websites as well as the National website.
Much discussion occurred regarding the distance some may have to travel to a Chapter rally and thinking is to have a rolling rally/pre-rally spot for those travel farthest. More to come as this concept is flushed out. Debbie Darby stated the biggest issue is getting Rally hosts to coordinate and hold the rallies. If you haven’t hosted a rally you should think of somewhere you would be able to do so and those that have hosted will always assist the rally chairs.
Glenn will be the presenter at the National Board meeting and will ask for his concept to be approved effective July 1, 2019. Lots of details, by-laws, policy/guidelines will be changed if the merger is Board approved in May 2019 at the National rally.
Pat Adams gave an overview of the Board discussion regarding the future of the Emeritus application approval process with the concept being that the applications for this membership class would be approved at the Chapter level first. Once and if the Chapter approves to proceed, that respective Chapter President would present the applicant to the Board for approval. Scott Rose expressed that to qualify for Emeritus the applicant must have been a member for at least 5 years or have been an officer to qualify.
Jerry spoke of the upcoming April 4-8 rally to Alamogordo, New Mexico hosted by the South West chapter. Rich Hunter gave an overview of this location which includes a test site tour and brings a unique opportunity and see this location in the white sand, Bill Dettmer is hosting and arranging all the activities.
The next scheduled is the rolling rally to Conroe, Texas. The rally starts May 8th starting at different points along the way with all meeting in Las Cruces, NM. Arrival to the Conroe KOA is anticipated to be May 16th for pre-rally days.
August 15-18 2019 a rally will be hosted by John & Brooke Wollam at the Yanks RV resort off the Highway 101 near Monterey. This area offers a lot to explore and Brooke is working out all the details with a possible tour of the Aquarium in Monterey.
September 1 – 4, 2019 will be at the Jackson Rancheria RV hosted by Craig Ortet and Chris. This is a very nice resort with modern amenities and an Indian Casino on the property. There is an all-you-can-eat Lobster buffet that we may be attending as well.
Jerry has reserved October 11-13, 2019 for a return rally to the Tapo Canyon facility to attend the Ronald Reagan Library. There are 16 sites with full hook-ups. There is no kitchen but we will repeat the way it was done last time with easy ups to conduct our happy hours, meetings, etc. Rally registration for these upcoming rallies will be posted after the National rally in May.
Jerry asked if there were any candidates for the prestigious T-award. Roy Nichols gave background story how this award was developed and many recalled those who have held this award. No new candidate was announced so Becky Clapper still wears it.
Pat announced that due to the rain we’ve cancelled the ladder golf but the Jenga tournament is well underway, with Brianne coordinated it on Sunday in Pat’s absence.
Debbie announced that we will have a pulled pork sandwich dinner tonight with music as our entertainment and a full breakfast tomorrow.
Pat wanted to thank everyone who donated to the VFW in Wildomar at the No-Rain rally in February. Our collective donation was the largest they have received. We spoke of possibly expanding the rally if the lot next door could be used for dry camping.
Debbie gave an update that a new roster was being developed for So Cal but this will be put on hold until the discussion about the merger is finalized. We may want to post the roster on the website instead of printing but those details will be worked out later.
Meeting adjourned at 11:12 a.m.
Pat Adams, SoCal Secretary
SO CAL CHAPTER MEETING MINUTES
February 23, 2019
Board Members: Jerry Scott, President; Debbie Darby, Vice President; and Pat Adams, Secretary.
Absent: Brianne Brissette, Treasurer
Jerry Scott opened the meeting at 10:05 a.m. at the Lake Elsinore -Wildomar Elk’s Lodge.
Jerry Scott thanked the Adams’ and Owens’ for the No-Rain Rally and was very appreciative of the VFW’s hospitality for allowing us to use their facilities. Jerry suggested we pass a hat tonight for a donation.
SECRETARY’S REPORT: Pat Adams read the meeting minutes from the September 23, 2018 meeting. Ray Lamb made a motion, seconded by Tom Jordahl to accept the meeting minutes as read. Minutes approved.
TREASURER’S REPORT: Becky Clapper (on behalf of Brianne Brissette) reported our balance is $3275.39. We have 72 members with all dues paid. Treasurer’s report approved.
- Jerry gave an update on the plan to merge the SoCal, NorCal/NorWest and the South West chapters. The three Chapter Presidents have discussed the merger and all are now in agreement to proceed. There will be a meeting at the Regional Rally in March with all three chapters to work out the treasuries of the 3 chapters merging and to create a name for this new chapter. There will be a By-Law change necessary to create this new combined Chapter which Scott Rose will assist with the language. The expected merger is sometime this summer. Jerry stated we may have a contest to rename the Chapter, to be determined later.
- Willie Morris announced the ACC will hold a pre-rally for FMCA which will be in Minot, North Dakota in August. Also, the August 2020 FMCA rally will be in Tucson, AZ; and there will be a pre-rally with ACC which Willie will be organizing.
- Jerry spoke of the upcoming Western Regional rally March 21-25, 2019 at the Cava Robles RV Resort in Paso Robles. Lots of activities, good food, wine tasting, and entertainment are planned at this new RV resort. 4 space are left. We should have a fabulous time as this resort is top notch in the beautiful wine country. Any extra nights prior to or days after the rally must be booked through Debbie Darby to get the rally rate. Directions to this resort via your GPS will get you lost so directions will be distributed prior to the rally. Jerry stated that the NorCal/Nor West and South West chapters each donated $500 and asked for the same contribution from SoCal Chapter. Bob Clapper made a motion, seconded by Ray Lamb, to donate $500 to the Western Regional rally. Vote taken and this motion passed unanimously.
Jerry spoke of the Board’s action to suspend the Emeritus application process. A review of the processes for Emeritus status are under review by the Board to establish policy and guidelines.
Jerry announced that Pat Adams will become the new Vice President after the May 2019 National Rally creating a vacancy as National Secretary. The Board is asking for a volunteer to fulfill the remainder of the National Secretary’s job as Pat transitions to the VP position. Additionally, Jerry announced that Doug Thompson has resigned as the Web guy and the Magazine editor. Keith Landers of South East Chapter will accept the web guy assignment (but will need some assistance on email blasts, and some other tasks), but we still need someone to accept the Magazine Editor position.
MUFFIN AWARD: Jerry announced if anyone knew of someone desiring of this appreciation award to let him know soon as the award will be presented at the National Rally in May in Conroe, Texas.
RALLY ANNOUNCEMENTS: Bob Clapper has issued the rolling rally locations and reminding anyone who will attend to please let him know. If you are participating you need to make your own reservations ASAP. Approximately 18 -20 are already participating in the rolling rally coming from SoCal. Jerry announced that 121 are already signed up for the National Rally in Conroe, TX this May. It will also be Randy Hendricks last ACA rally as he will retire in October 2019. A plaque will be presented to Randy for his excellent service to our Association. Freightliner is really stepping up this year at our National rally as a sponsor, please stop by if you are at the national rally and thank them.
Brooke Wollam talked about their plans to host a SoCal rally August 15-19, 2019 at the Yanks RV Resort in Greenfield near Monterey. They are working on the activities for this rally which may include winery, the aquarium, etc. Jerry announced the Jackson Rancheria RV Park will be hosted by Glenn & Jeanne Caldwell from September 1 – 4, 2019. Discussion was held that we need additional rallies this year, Debbie mentioned maybe going back to Simi Valley at the Reagan Library possibly in October/November.
Pat Adams announced that the steak night will be at the VFW tonight and they are okay with bringing our wine with no corkage fee.
No candidates (yet) for the T-award, so Becky Clapper is proudly wearing the T.
OFF AGENDA: Tony Hasty mentioned that Tiffin rallies fill up in minutes/hours of the dates being announced and wondered how they get their members to attend & sign up so quickly. It was suggested that Tony do some research to find out more details.
Ray Lamb made a motion to adjourn the meeting, seconded by Tom Jordahl. Meeting adjourned at 10:46 a.m.
Pat Adams, SoCal Secretary