BY-LAWS OF AMERICAN COACH ASSOCIATION
SOUTHERN CALIFORNIA CHAPTER
As amended, October 4, 2011
ARTICLE 1 – NAME
This non-profit unincorporated Association, hereinafter referred to as “Southern
California Chapter”, shall be known as AMERICAN COACH ASSOCIATION,
SOUTHERN CALIFORNIA CHAPTER
ARTICLE 2 – PURPOSE
This Southern California Chapter is a chapter of its parent organization, American Coach Association. This Southern California Chapter provides for all members of the parent organization a regional organization for carrying out in this area the aims and purposes of its parent organization as such are expressed in the By-Laws of its parent organization.
ARTICLE 3 – MEMBERSHIP
There shall be only one regular class of membership. Regular members shall be those persons over the age of 18 years who own a legal interest in an American Allegiance, American Dream, American Eagle, American Heritage, American Tradition, American Revolution, Revolution or Limited motorhome as well as any motorhome produced in the future and badged by Fleetwood as an American Coach (hereinafter an “Eligible Motor Coach”).
Application for membership in the Southern California Chapter shall be made in writing and addressed to the President or Membership Chairperson of the Chapter, accompanied by payment of such fees and dues as determined by the Board of Directors.
No person shall be disqualified from membership on account of race, color, religion, sex, national origin, marital status, sexual orientation or the presence of any handicap.
Membership is deemed a personal privilege and shall not be subject to sale, transfer, assignment or bequest.
ARTICLE 4 – TERMINATION OR SUSPENSION OF MEMBERSHIP
All resignations shall be made in writing, addressed to the President of this
Chapter. A member who has resigned shall not be entitled to a return of refund of
any dues paid.
A member may be either suspended or expelled by the Board of Directors for conduct injurious to the welfare of this organization, or for failure to pay any dues or indebtedness to this Chapter within sixty (60) days of notification by this Chapter for such dues and indebtedness. The Board of Directors may reinstate a terminated member upon such conditions as the Board deems appropriate. A member who has been suspended or expelled shall not be entitled to a return or refund of any dues paid.
Membership may be continued during a period a member’s coach is being replaced and qualifying ownership described in Article 3.1 above is temporarily interrupted. Such membership continuation will not extend beyond the current fiscal year for which dues have been paid.
Membership in the Southern California chapter of the ACA is automatically terminated at the time a person no longer owns an Eligible Motor Coach.
ARTICLE 5 – MEETINGS OF THE MEMBERSHIP
It shall be the policy of this Chapter to conduct a meeting of the membership at all of its Chapter rallies.
Additional membership meetings may be held upon call by the Board of Directors or by the President. Upon petition in writing of three or more members, received by the Secretary at least sixty (60) days before any such membership meeting, stating specifically the exact business including any motions to be transacted at such meeting, a special meeting of the membership shall be noticed by the Secretary to be conducted at a time, date and place selected by said Board or by the President.
Roberts Rules of Order shall govern the conduct of all meetings of the regular membership, except as otherwise provided by these By-Laws.
Except as otherwise provided by law or by these By-Laws, all questions shall be decided by majority vote of those member units in good standing, present and voting as well as by such written votes as may be received by the Secretary at the time and date the vote by the attending members occurs. Although there may be two or more owners of a motorhome, only one vote from the owners of each motorhome shall be counted in all matters involving a vote or election in this Chapter. However, nothing shall prevent two or more owners of such a motorhome from serving in any capacity in this Chapter.
ARTICLE 6 – BOARD OF DIRECTORS
The government of this Chapter shall be vested in the Board of Directors, composed of four Officers and the immediate past President of the Chapter.
Regular and special meetings of the Board shall be held as directed by the President or Vice-President. Such meetings may be conducted at any annual or regular meeting of the membership, or by telephone, or at scheduled Chapter or National rallies.
A quorum shall consist of three (3) members of the Board of Directors.
If a vacancy occurs on the Board of Directors, the Board of Directors may appoint a qualified successor to serve until such appointee or a successor is elected the next meeting of the regular membership, or any subsequent meeting thereafter.
The Board of Directors shall have the power to make such organization rules and to designate such committees as it deems advisable to carry out the purposes of this Chapter. The President shall also have the power to designate and appoint other committees as the President deems advisable to carry out the purposes of this organization.
The usual term of each elected Director shall be two (2) years and shall terminate upon the election of a qualified successor. A Director may be reelected to a new term.
ARTICLE 7- OFFICERS
The Officers of this Chapter shall consist of a President, a Vice-President, a Secretary and a Treasurer/Membership Chairperson, each of whom shall hold office for two years and shall terminate upon the election of a qualified successor. Officers may be re-elected to a new term.
The duty of the President shall be to preside at all meetings, both of the membership and the Board of Directors, and with the Secretary to sign the record of the proceedings of all such meetings; to sign and execute all the By-Laws and rules of this Chapter; to appoint a current member of the Chapter to be responsible for the Chapter Newsletter; to carry out the will of the Board of Directors; to appoints such committees as the President may deem appropriate; and to perform such other duties appropriate to that office.
It shall by the duty of the Vice-President to assist the President in the discharge of his or her duties, and in the event of the President’s absence or disability, to officiate in his or her stead.
It shall be the duty of the Secretary to keep a record of the proceedings of the Board of Directors and meetings of the membership; to receive and conduct, in a timely fashion, all correspondence for, and on behalf of the Board of Directors; to keep and maintain this Chapter’s files; and to perform such other duties as pertains to the office of Secretary.
It shall be the duty of the Treasurer/Membership Chairperson to receive and collect all funds owing to this Chapter; to be the custodian of the Chapter’s funds collected; to render a report at all meetings of the Board of Directors; to pay all bills subject to the approval of the Board of Directors; to sign all checks for and on behalf of this Chapter; to render a financial report whenever called for by the Board of Directors or by the President, and at all regular membership meetings; to keep and maintain at all times a roll of the members of this Chapter; and to perform such other duties as pertain to the office of the Treasurer. The Treasurer shall never co-mingle the funds of this Chapter with his or her own personal funds.
No officer of this Chapter shall obligate the Chapter to an indebtedness exceeding $300 without express approval of this Chapter’s Board of Directors.
ARTICLE 8 – ELECTIONS
At least sixty (60) days before a membership meeting wherein an election of Officers or Directors vacancy is to be decided, the President shall select a Nominating Committee composed of three (3) members who shall nominate eligible regular members for the vacancies caused by the scheduled expiration of the terms of any Director or Officer at the time of the next Chapter meeting.
The Chairman of the Nominating Committee or his representative shall report its recommendations at the next membership meeting. Eligible members may also be nominated from the floor at the meeting of the membership, provided they are present to accept such nominations.
No absentee voting or voting by proxy shall be permitted at such elections.
The Board of Directors is, however, empowered to conduct the elections of Officers and Directors by mail ballot upon such conditions and safeguards as the Board deems appropriate if, for any reason, the Board of Directors determines that a mail ballot is more expedient than the procedure set forth above.
ARTICLE 9 – PRINCIPAL OFFICE
The principal office of this Chapter shall be the residential or business address of the President of this Chapter.
ARTICLE 10 – FISCAL YEAR
The fiscal year of this Chapter shall be July 1st to the following June 30th.
ARTICLE 11 – ADOPTION OR AMENDMENTS TO BY-LAWS
A member may submit any proposed By-Law change to the President of this Chapter in writing. The President shall immediately present the proposed changes to the Board of Directors for their consideration.
These By-Laws may be adopted or amended by a majority affirmative vote of the regular members responding to a noticed motion duly made and seconded to adopt or amend these By-Laws.